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Prevention and dispute resolution during the course of the doctorate

In the event of a problem or conflict involving a doctoral candidate, the following steps will be taken to resolve the issue:

  1. Conflict resolution within the laboratory
  2. If the conflict cannot be resolved, if it involves the laboratory director, or if the laboratory director prefers, the conflict may be resolved by the doctoral school. The doctoral school director hears the parties and offers a solution, with support from the Board.
  3. If the conflict still cannot be resolved, if it involves the doctoral school director, or if the doctoral school director prefers, the conflict may be resolved by the Doctoral Education Institute. The director of the IFD may refer the issue to the Conflict Prevention and Resolution Committee if he or she cannot resolve the conflict simply and quickly or if he or she thinks it is preferable to have the Committee arbitrate.
  1. Referring a conflict to the IFD committee
  2. Operating of the committee
  3. Composition of the committee
  4. The UPMC Mediator

Referring a conflict to the IFD committee

Any party involved in the doctorate may refer a conflict to the Doctoral Training Institute's Conflict Prevention and Resolution Committee, particularly doctoral candidates, thesis supervisors and doctoral school directors. Other mediation efforts have normally already been made and failed before a conflict is referred to the IFD Committee.

To refer a conflict to the IFD Committee:

  1. Create a document describing the situation as precisely and factually as possible, describe the history of the problem, and attach any documents you believe could be useful to support your argument and facilitate the Committee's understanding of the problem.
  2. Send your documents to: mediation-ifd @ upmc.fr 

Operating of the committee

To properly handle a situation, the Committee must have information from three parties: the doctoral candidate, the thesis supervisor and the doctoral school director. The documents submitted by each party must include information pertaining to the workcontent (scientific aspect) and work environment (administrative, legal, interpersonal aspects, etc.).

Each party may ask to be heard by the Committee and may be joined by one person of their choice during the hearing. All of the information provided to the Committee shall remain strictly confidential. The Committee meets at least once a year to assess the year and plan conflict prevention activities.

Composition of the committee

The Committee may meet in one of two configurations:

  • As a Consultative Committee under the Decree on contract doctoral candidates: "to rule on individual issues related to the professional situation of contract doctoral candidates";
  • As a Mediation Committee for all doctoral candidates "by extending its jurisdiction to issued related to scientific ethics, the extension or termination of difficult doctorates, or conflicts not resolved within the doctoral school."

When it meets as a Mediation Committee, it is composed of three IFD representatives (without voting rights), three doctoral school directors, a thesis supervisor accredited to lead research projects and four doctoral candidates, elected to the IFD Council.

When it meets as a Consultative Committee for contract doctoral candidates, the members mentioned above are joined by three elected contract doctoral candidate representatives and three representatives of the UPMC Scientific Board.

→ Committee members (only in french)

The UPMC Mediator

A UPMC mediator was appointed on 5 January 2015.

In accordance with the University's statutes, the mediator's role is to prevent conflict situations and help resolve conflicts. The mediator's mission is:

  1. To receive requests from university users or staff who, in the conduct of their activities within the university, have a conflict with the university.
  2. To propose a resolution to the conflict that all parties can accept.

However, it is not the mediator's role to handle conflicts that fall under the jurisdiction of another university body or could be resolved by those university bodies.


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